About the role:
This position will be based in our Malaysia office located in Mid Valley, KL.
We are seeking a Finance & Admin Associate who is responsible for supporting both the financial operations and administrative functions of the organization.
This role involves managing accounts payable, assisting with accounts receivable, maintaining accurate financial records, and ensuring efficient financial data entry. Key responsibilities include processing vendor invoices, reconciling supplier statements, and supporting collections and credit control efforts.
The successful candidate plays a critical role in ensuring smooth day-to-day operations, supporting the finance team with reporting, budgeting, and process improvements, while also ensuring the office environment is well-managed and functional. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with both finance and internal teams.
What you will do:
Accounts Payable Management
- Process vendor invoices, ensuring accuracy and timely payments
- Reconcile supplier statements and address discrepancies to maintain strong vendor relationships
- Collaborate with internal teams to verify and authorize invoices for payment
- Check and process staff claim
Accounts Receivable Support
- Assist in the accounts receivable process, including invoicing, collections, and reconciliation
- Work with the team to follow up on overdue accounts and implement credit control measures
Record-keeping and Documentation
- Maintain organized and up-to-date financial records and documentation
- Assist in the preparation of financial reports and statements as required
Financial Data Entry
- Enter financial transactions into the accounting system with a high degree of accuracy
- Ensure adherence to company policies and accounting standards
General Finance Assistance
- Support the finance team in various tasks related to budgeting, forecasting, reporting and financial analysis
- Collaborate with team members on process improvements and efficiency initiatives
- Undertake any other ad-hoc assignments as required
Administrative Support
- Take charge of pantry and toiletries restocks
- General maintenance of office equipment and assets
- Vendor management - liaise with building management, contractors, cleaning vendors
- General office duties such as attending to phone calls, pick up courier
- Support in arrangements for company cohesion (e.g. ordering food)
The successful candidate should have:
- At least 1 year of full set experience in finance / accounting
- At least Diploma holder in Finance / Accountancy / Business Administration, or related field
- Proficiency in Google Sheets and Microsoft Excel
- Familiarity with accounting software (XERO)
- Ability to prioritize tasks and manage multiple deadlines effectively
- High level of integrity and commitment to ethical standards